EverSuite Business Document Automation for Vendor Invoice Processing and other business-critical processes 

Registering an invoice in the ERP system is often preceded by, and followed with long complex processes that have to go through various steps related to an approval process across departments and regional offices. Whether Vendor Invoice processing, Purchase order processing, Customer quotations, Sales approval processing or others, organizations are required to shorten their business process cycles and improve efficiencies, enhancing their customer service quality and response time...

Challenges 

EverSuite Document Automation provides Ad-hoc workflows for faster implementation, but also allows business users and IT administrators to easily customize their ERP business processes whilst at the same time maintaining the integration between these two applications.  With this approach Document Enabling Invoice Processing in ERP will be complemented with Document Automation to automate the entire Invoice Process that can fall partially or completely outside of the ERP systems, while maintaining a single view of the invoice records and related documents. This allows organizations to be more agile and realize the full value of their ERP application.

Business Document Automation Features

• Intuitive process designer: Business Document Automation provides a workflow designer, a visual interface for process design that allows businesses to  implement all common workflow patterns, process prototyping, versioning & deployment, as well as business activity monitoring.
• Auditing, tracking and bottleneck identification: quickly and easily track exceptions, bottlenecks and inefficiencies... With robust analytics and reporting engine, organizations can analyze their processes and control their costs ensuring that automation efforts provide executives the return on investment they are demanding.
• Manage integrated end-to-end processes:  Automatically capture paper documents, extract data, route and dispatch documents for review and approval, automatically register electronic data in ERP and link to ECM repositories. Deliver information in a unified and integrated view in various formats (paper and electronic) and to various channels.
• Effective Integration of people, data and documents:  Drive information automatically within the working group and throughout the enterprise (cross- department…). Provides information about the status of the task at hand, the people involved and the documents are instantly available to concerned workers.
• Intuitive browser based forms and interfaces : easily coordinate tasks across users, departments and organizations, with a flexible & intuitive web based interface
• Leverage Content Management: Automatically and dynamically match and store documents in the corresponding filing structure. 

Business Document Automation Benefits

• Drastically reduce processing time (i.e. invoice approval ) up to 70 %  by eliminating manual tasks  and enhancing business processes according to existing practices
• Increase employee productivity by eliminating time consuming manual processes and assign employees to handle more value-added tasks
• Enhance customer service with quick and accurate retrieval of invoice data and related documents 
• Reduce errors related to manual data entry and unjustified transactions in ERP
• Be compliant with legal and financial regulations by efficiently storing and archiving ERP documents (such as invoices) for long term
• Drive efficiency throughout entire process (AP Invoices and others)...