Leverage Document management capabilities in Microsoft Outlook with EverSuite Email Management

EverSuite Email Management is designed to simplify the integration between Microsoft Outlook and ECM repositories. With an emphasis on empowering business users with content from enterprise repositories, it allows them to store, archive and find emails in just a few clicks, from the comfort of their Outlook application, in compliance with legal, organizational and cultural requirements.

Business Challenges

In this modern working environment, email communications remain the most important business function of an enterprise, while email messages remain the most valuable asset. Thousands of valuable email records are exchanged around the world, and yet the process of managing, maintaining and preserving these records remain one of the most important challenges of these companies. Failure to properly address the challenges of email management will only produce bloated storage, time-consuming searches, lost information, and serious risk for regulatory investigations and legal discovery.
Ultimately, integrating e-mail management into overall electronic document management solutions can only be considered a successful approach in the company’s information management strategy. EverSuite Email Management seamlessly integrates enterprise content management capabilities within Microsoft Outlook, enabling knowledge workers to continue their work with the familiar and easy to use Outlook interface, while reducing time and effort required to find the relevant information, increasing adoption rate.

EverSuite Email Management

EverSuite Email Management enables information workers to directly contribute and access documents from Microsoft Outlook. It allows better organization, storage and classification of incoming and outgoing e-mails into the content repository, supporting separation between e-mails and attached documents. Users will be able to access the entire repository from within Outlook, not just EverSuite. EverSuite Email Management, provides the following features:

• Display EverSuite Filing Plans in  Microsoft Outlook interface
• Drag and drop mail messages  from Outlook directly in the EverSuite filing plans for storage and automatic filing 
• Automatic capture and indexing of email attributes
• Automatic document versioning
• View files, manipulate and search the folders tree and the document libraries in Outlook  based on end users’ defined  access rights

Key Benefits

• Leverage Outlook’s native user interface to file, manage and retrieve critical emails 
• Leverage enterprise document management investments by providing access to enterprise documents directly from within Outlook
• Reduce time and improve  employee productivity by drastically reducing context switching between those two applications
• Enhance knowledge sharing and accessibility by providing better access to content
• Comply with local and international regulations by maintaining emails and attached documents in the secure, scalable content repository